Lesson Plan of Letter Writing English Grade VI, VII
Lesson Plan of Letter Writing
English Grade VI, VII
Students’ Learning Outcomes
·
Analyze and compare various
informal and formal letters to note differences of conventions, vocabulary,
style and tone.
·
Follow conventions of formal
letter with respect to layout, solutions, etc.
·
Recognize and demonstrate use
of appropriate vocabulary, style and tone in formal letters.
·
Write the address on the
envelope clearly and in proper format.
·
Write formal letters to people
in immediate and extended social and academic environment for various purposes:
Information for Teacher
Concept Map
·
Informal letters are written
to friends, family members and people that we know well, for example, a letter
to an old school friend.
·
Formal letters are written to
people that we don’t know well, for example, a letter to the local council to
enquire about childcare facilities.
Business Letter Parts:
1.
Return address- address of letter writer.
First and last name, address, city, state and
zip code.
2.
The date
3.
Inside address- of recipient (who you are writing the letter
to) first and last name, title, company, address, city, state and zip code.
4.
Solution- if the person
is not a friend, write “Dear Mr. Attic Ahmed”. If the person is a friend, you
may say “Dear Sally’.
5.
Body of letter- this is the purpose of the letter. Should be
clear and concise, with more than one paragraph.
6.
Complimentary close-
“Sincerely”, or “best regards”, “yours truly”, etc.
7.
Signature- handwritten
signature
8.
Name of writer
Material / Resources
Chalk/marker, board, worksheet
Worm up activity
·
Elicit the differences
between the formal and informal letters.
·
List characteristics of
formal and informal letters on the board.
Discuss with the students
the following:
1.
A formal letter- is written to: principals, editors, managers,
business concerns etc.
2.
A formal letter- is written to: friends, family members,
relatives etc.
3.
Note the- differences in two
columns on the board.
4.
Students must also prepare a
table of differences in their notebook.
Development
Activity 1 (VI, VII)
·
Brainstorm the students about
the reasons for writing formal/informal letters.
·
Ask them to prepare a concept
web in the notebooks on the basis of the class discussion.
Activity 2 (VI, VII)
·
Discuss the features of
formal and informal language of the letter with students and then write them on
the board.
Formal
|
Informal
|
1.
Not emotional
2.
No contractions
3.
No slang
4.
Proper format
|
1.
Emotional
2.
Contractions
3. Slang
4.
No proper format
|
Activity (Grade VII)
·
Divide the class in groups of
4-5 students and give them an inappropriately written formal letter on board.
Sample Formal
Letter (Incorrect) Worksheet
Fine Foods Ltd.
10 Canal Road
Lahore
Mr. Ahmed Husain
Sales manager
Modern Software system
Kullberg plaza
Lahore
12th January 2017
Dear Sir,
Stock Control Software System
Thank you for your letter of
1st January and the information you sent regarding the stock control
system offered by your company. I certainly feel the system will meet our
requirements. However, there are some points which I would like to clarify
before we go ahead and order the system.
Firstly, although you
mentioned that the system has recently been updated, I wondered whether we
might be eligible for a discount on any future upgrades.
Secondly, the installation
and implementation period of three weeks, to which you refer in your letter,
seems rather long. Is there any possibility of getting the system up and
running on a shorter timescale?
I would be very grateful for
a swift response to these queries, in order that we can begin the process as
soon as possible.
Thank you in advance for your
assistance. I look forward to your reply.
Yours sincerely,
Ahmed Husain
·
Ask students to pick out the
mistakes in the letter. Ask questions like:
1.
Have they been in contact
before?
2.
What’s it about?
3.
What are the problems with
the system?
·
List the mistakes on the
board e.g. its style is too informal students must suggest which isn’t suitable
for a formal letter or otherwise.
·
Make changes to the letter to
make it formal or informal as required (vocabulary, sentence structure, layout,
paragraphing, greeting and close).
·
In pairs, students re-write
the letter to make it more appropriate as a formal/informal letter. Display the
best letter in classroom.
Answer key:
Sample Formal
Letter (correct) Worksheet
Fine
Foods Ltd,
10 Canal Road
Lahore
Hello Mr. Ahmed Husain
I got the letter you sent on
1st January, and the stuff about the stock control system you make.
It sounds great for us, but I want to check some things before we buy it. You
said the system is up-to-date, but what happens if you update it again soon? Do
we get money off the new one? You said it takes 3 weeks to install the system-
that’s too long! Can’t you do it any Quicker? Hope you can reply soon, we’re in
a bit of a hurry.
Thanks,
Ahmed Husain
Activity 4 (Grade VII)
·
(Drafting) Give students a topic to draft a formal letter,
1.
Teacher draws formats of
formal and informal letters on the board.
2.
Divide the students in groups
of 4-5 members each.
3.
Half of the groups write
formal letter, the other half write informal letter.
4.
Exchange the letters among
groups and find mistakes, if any
Sum up / Conclusion
·
Ask different students to tell features of a
formal letter.
Assessment
1.
Ask the students to convert
the following informal expressions into formal expressions.
Informal
|
Formal
|
·
Hi
·
Don’t
·
Ali
·
I’m
·
Wow
|
·
Good morning
·
Don’t
·
Mr. Ali
·
I am
·
Well done/ congratulations
|
2.
Last month you bought a new
camera but it stopped working after two weeks. Write a formal letter to the
manager of the company complaining him about what happen.
Follow up
·
Ask students to write a letter to the newspaper
editor-complaining him about the lack of cleanliness and inefficient services
provided by the garbage disposal teams in their village/colony/city?s
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